How to Write a Cover Letter

A simple 4-step formula to write cover letters that get responses

⚡Quick Answer

Address the hiring manager by name, hook with one strong achievement, match your skills to their needs, and close with a clear call to action.

Include your name, email, and date at the top. Address the hiring manager by name — use 'Dear [Name]' instead of 'To Whom It May Concern'.

💡Find the hiring manager's name on LinkedIn or the company website.

Start with one specific achievement or why you're excited about this company. Skip 'I am writing to apply' — lead with impact.

💡One strong sentence beats a generic paragraph every time.

In 2–3 sentences, connect your top skills to the job description. Mirror the keywords from the job posting to pass ATS filters.

💡Focus on what you can do for them, not your career history.

Thank them for their time and state clearly that you'd love to discuss the role. End with 'I look forward to hearing from you' and your signature.

💡Keep the whole letter to one page and under 300 words.

One page maximum — ideally 3 short paragraphs and under 300 words.

Yes, unless the job posting explicitly says not to. It sets you apart from candidates who skip it.

Use 'Dear Hiring Manager' — it's professional and far better than 'To Whom It May Concern'.

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